HIPAA

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you. Describes how medical information about you may be used and disclosed and how you can get it.

All requested information shall be relevant to the care and well-being of the individuals served. All information should be considered Protect Health Information (PHI), in accordance with Federal Health Insurance Portability and Accountability Act (HIPPAA) of 1996.

This Privacy Notice shall serve as acknowledgement that Hopkins County Health Department may use and share information for treatment, payment and overall healthcare operation that may include counseling, billing, and quality assurance. The use or sharing of any information not directly related to services and supports, shall have prior written authorization.

• Request additional copies of this notice of privacy practices or view it electronically.
• You can view it online at www.hopkinscohealthdept.com
• Request an electronic or paper copy of your medical record.
  • We will provide a copy of your medical record within thirty (30) days of your request.
  • Ask us to correct to amend your medical record.
  • We can ONLY modify records created by HCHD.
  • We reserve the right to deny this request if requirements are not met. We will notify you of the denial within thirty (30) days.
• Specify ways to communicate with you.
• Ask us to limit what medical or personal information we use or share.
  • We reserve the right to refuse this request if it would affect how we care for you, or if it would keep us from sharing information as required by law.
• Request we share your information in certain situations:
  • When you want information shared with family, close friends, or others involved in your care.
  • During disaster relief situations.
  • In limited situations such as if you are unconscious at the time of treatment, we may share information necessary to minimize threats to your health.
• Choose someone to act on your behalf.
  • You may choose an individual to whom you have given medical power of attorney or who serves as your legal guardian act on your behalf regarding your medical and health information. We must verify this status before sharing information on your behalf.
• File a complaint if you feel like your Rights were violated.
  • Complaints against Hopkins County Health Department regarding privacy of PHI should be forwarded to :
    Department for Public Health
    Attn: Privacy Officer
    275 E. Main
    Frankfort, KY 40621
    (502) 564-6663
  • You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to:
    200 Independence Avenue
    S.W. Washington, DC 20201,
    1-877-696-6775
  • Or by visiting: hhs.gov/ocr/privacy/hipaa/complaints/